Maturot Tansomrot
Senior Administrative Officer
Bangkok
Summary
Experienced administrative operations professional with 10 years of expertise in ensuring seamless office functionality. Skilled in providing comprehensive corporate support and facilitating office-based activities to drive team success. Committed to supporting and assisting colleagues in delivering exceptional service and ensuring high-quality results.
Overview
11
11
years of professional experience
8
8
years of post-secondary education
3
3
Languages
Work History
Senior Administrative Officer
Daikin Rexxam Electronics Co., Ltd.
04.2022 - 12.2024
- Issue PND.3 and PND.53
- Prepare documents for issuing PND.1/ PND.1KOR/ PND.50/ PND.51/ PND.91/ SSO to Accounting agent
- Prepare documents for Annual Audit
- Coordinate between Auditor and Accounting agent
- Prepare documents for Visa and Work Permit application/ extension for foreign staff
- Administer contracts
- Maintain the insurance coverages
- Manage Office Properties
- Manage the filing and storage and security of documents
- Booking for Air ticket and Hotel room
- Record Mileage
- Issue Certification Letter for employee in case of applying for visa or credit card
- Plan for the monthly budget
- Manage for all payment
- Issue Withholding Tax Document and Payment Voucher/Receiving Voucher
- Record all transaction in cash balance sheet
- Maintain financial files and records
- Maintain value of 1-2 call SIM and smart pass (BTS/ MRT/ Easy pass)
- Plan Yearly Budget
- Provide sales record to Head office (Japan) monthly
- Provide sales statement to customer monthly
- Coordinate with supplier and Head office for shipment invoices/related documents then pass to customers
- Record/update PO, forecast internal occasionally
- Update new PO/Forecast to supplier and customer weekly
Administrative officer
Daikin Rexxam Electronics Co., Ltd.
08.2019 - 04.2022
Finance & Administrative
Hapag-Lloyd (Thailand) Ltd.
02.2016 - 08.2019
- Coordinate with suppliers for visa & work permit of the expats in organization
- Contact Immigration and apply for 90 days of expats and ensure no issue with their stay & visa
- Prepare visa documents for regional office/Head office when require
- Handle Travel Arrangement both local and oversea i.e., flight ticket, hotel booking, transport arrangement, prepare Travel Authorization form for approval from MD and Regional office
- Apply the roaming package for management and staff when travelling
- Handle office insurance i.e., properties, notebooks, car
- Handle office supplies & monitor stocks of office stationery, office equipment, asset IT equipment, name card, etc
- Order consumable parts for printers, toner and keep good level stock
- Contact suppliers for Fleet card to Sales, Car rental
- Order gives away Sales, desk calendar and arrange for shipment clearance when arrival
- Handle Custom clearance related to shipment arrival into Bangkok i.e., IT equipment, Ship spare parts, etc
- Office Management i.e., coordinate with building for any office issue such as water, electricity, parking, repairing, OT Air etc
- Handle sign tax board for Bangkok & Laem Chabang branch
- Handle all couriers in & out BKK
- Arrange minutes of Shareholders’ and Director meetings as and when require
- Contact Government office i.e., Revenue Dept
- Immigration, Labor Dept
- Of all related issues
- Communicate with Regional Office in Singapore and Head Office in Germany for any related issues
- Support MD as and when required
- Receiving bill & distribute Withholding tax for vendors twice a month (AP)
- Scanning Finance documents (AP, OCR)
- Checking w/tax receipt from customers (AR)
- Any others assigned by Director
Admin Officer
ZTE (Thailand)Co.,Ltd
05.2015 - 02.2016
- Staff Visa and Work permits application
- Check expire date of each person every month
- Inform staff whose visa is going to be expire 45-30 days before expire date
- Prepare documents and certified documents at Bureau of Internal Revenue
- Prepare money for extending fee
- Make an appointment with staff then go to Immigration for extending
- Take care of anything in office such as printer broken, air conditioner not cool, telephone disconnect, internet disconnect, desk, chair, certain, etc
- Provide Empire Tower entrance card and Adapter for staff
- Make staff ID card
- Request Gift Code for staff to process claim submission, do the record and send to HQ monthly
- Request present from HQ which Pre-sales team provide for customer
- Be translator in case of boss order or coordinate between Chinese and Thai staffs
- Coordinate with IT department of HQ once a month to process conference room device checking
- Send staff time attendance record to HR every month
- Purchase of stationery and office consumable
- Manage company documents
- Office stationery and consumable expenses
- Visa and work permit expenses
- Office repair expenses
- Staff salary: admin, driver, and maid
- Office internet and telephone expenses
Receptionist and Admin
ZTE (Thailand)Co.,Ltd
04.2014 - 05.2015
- Answering call, redirect to dedicated staff
- Welcoming visitor
- Arrange car
- Inspection hotel and booking hotel
- Booking golf court
- Request over time air conditioner
- Manage in – out equipment
- Manage office stationery and consumable
- Manage shipment (DHL)
- Manage meeting room booking
- Manage equipment borrowing projector, speakerphone, computer etc
- Do finger scan
- Claim office stationery and consumable expenses
- Claim office telephone and internet expenses
- Claim drivers and housekeeper salary
Education
Bachelor of Arts - Chinese, Visual Arts
Silpakorn University
06.2010 - 03.2014
High school or equivalent - English
Suranaree Wittaya School
05.2006 - 03.2010
Skills
Efficient Office Operations
Detail-Oriented Approach
Planning and coordination
Operations management
Personal Information
- Age: 33
- Height: 164
- Weight: 70
- Date of Birth: 03/18/91
- Nationality: Thai
- Marital Status: Single
Timeline
Senior Administrative Officer
Daikin Rexxam Electronics Co., Ltd.
04.2022 - 12.2024
Administrative officer
Daikin Rexxam Electronics Co., Ltd.
08.2019 - 04.2022
Finance & Administrative
Hapag-Lloyd (Thailand) Ltd.
02.2016 - 08.2019
Admin Officer
ZTE (Thailand)Co.,Ltd
05.2015 - 02.2016
Receptionist and Admin
ZTE (Thailand)Co.,Ltd
04.2014 - 05.2015
Bachelor of Arts - Chinese, Visual Arts
Silpakorn University
06.2010 - 03.2014
High school or equivalent - English
Suranaree Wittaya School
05.2006 - 03.2010
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