CHAW THIN ZAR
Bangkok,Thailand
Summary
Executive Assistant to CEO with strong communication and problem-solving skills, specialising in executive calendar management, meeting coordination, and confidential information handling. Demonstrated expertise in multitasking and providing strategic support to high-level executives. Proven track record of streamlining administrative processes and taking a proactive approach to challenges. Detail-oriented professional with strong decision-making capabilities, deadline management skills, and experience in conducting team reviews. Combines analytical and quantitative problem-solving abilities to drive company growth and operational improvements. Business professional with background in coordinating high-level meetings, managing executive calendars, and preparing detailed reports. Skilled in streamlining communication between departments, handling confidential information with discretion, and ensuring smooth daily operations for senior executives.
Overview
9
9
years of professional experience
Work History
EXECUTIVE ASSISTANT TO CHIEF EXECUTIVE OFFICER
Nilar Holdings Company Limited
Yangon
08.2019 - 01.2024
- Assisted the CEO in daily business management, planning business projects, and handling special projects assigned by the MD from the head office.
- Optimized operational processes, from raw material acquisition to product delivery, driving cost savings and efficiency improvements as logistics costs decreased by 7%.
- Conducted performance analysis of production yields and forecasted successive crops' production yields.
- Evaluated and assisted in developing office policies and procedures for improved workflow, anticipating future needs as the organization grows, resulting in the implementation of 85% of office policies and procedures.
- Assisted in selecting vendors and purchasing equipment, services, and supplies necessary for the organization's operation to optimize 5 % of operations expense.
- Supported strategic HR initiatives, developed policies, and ensured compliance with labor laws, reducing organizational risks.
- Prioritise and determine the appropriate action, exercising judgment to reflect the CEO's decisions and organisational policy.
- Coordinated board meetings, including scheduling, distributing materials, and taking minutes.
- Monitored incoming emails and posts, highlighting urgent correspondence for immediate attention.
- Prepared and edited correspondence, communications, presentations, and other documents on behalf of the CEO.
- Contributed to team effort by accomplishing related tasks as needed, demonstrating flexibility and teamwork.
- Nilar Frozen Foods, Yangon, Myanmar
SECRETARY
Nihon Suido Consultants Company Limited
Yangon
05.2018 - 07.2019
- Provided critical support for urban water and sanitation projects, collaborating with the Yangon City Development Committee to enhance urban hygiene standards, resulting in 63% of project areas complying with hygiene standards.
- Handled incoming and outgoing communications, including emails, phone calls, and written correspondence.
- Maintained and organized confidential files and documents.
- Prepared meeting agendas, materials, and presentations.
- Coordinated travel plans, including booking flights, accommodations, and transportation.
- Built and maintained positive relationships with internal contractors and government offices.
- Documented and shared weekly meeting minutes.
SECRETARY
Golden Heros Company Limited
Yangon
05.2017 - 04.2018
- Coordinated client relationships and contract negotiations, resulting in a 15% increase in sales for heavy machinery products.
- Organized trade shows and promotional events, strengthening the brand presence and boosting sales leads.
- Managed competing priorities, moving between tasks at short notice to meet deadlines.
- Coordinated and booked meetings, conferences, and client appointments for managers.
- Documented and shared weekly meeting minutes.
- Prepared meeting spaces and equipment for events and presentations.
ADMINISTRATIVE COORDINATOR
Green Leaf Hotel
Yangon
03.2015 - 01.2017
- Managed daily HR and administrative tasks, including attendance records, employee assessments, and recruitment coordination, improving operational efficiency.
- Managed payroll processing for the office, ensuring accurate and timely salary payments to all employees.
- Established clear procedures for teamwork, document tracking, and data reporting.
Education
Master of Science - Business Analytics and Digital Transformation
Asian Institute of Technology
Bangkok10.2026
Master of Arts - Business Administration
Swiss School of Business Management
Geneva, Switzerland01.2024
Bachelor of Arts - French
Yangon University of Foreign Languages
Yangon01.2014
Skills
- Policy development
- Document management
- Contract review
- Creative skill
- Social media Ads management
- Team-building
- Event coordination
- Budgeting expertise
- Office coordination
- Interpersonal communication
- Employee management
- Workflow planning
- Efficient scheduling
- Administering payroll
- Appointment management
- Executive support
- Minute taking
- Google Drive, Docs, Sheets, Forms, Slides
- Problem analysis
- Presentation creation
- Business administration
- Budget control
- Budget Tracking
- Basic Accounting
- 365 (Advanced)
- Power BI (for data reporting)
- Tableau
- Basic Python
- Presentation design
- Research Skills
- Data Visualization
- Itinerary Planning
- Visa and Compliance
- Business Writing
Accomplishments
- Established and implemented comprehensive HR Policies and Procedures, enhancing regulatory compliance and operational consistency.
- Implemented production and maintenance schedules to reduce downtime.
- Planned and coordinated the Greater Yangon Water Supply project, increasing Hygiene and Sanitation Awareness in (5) rural townships.
References
- Mrs Nilar Htwe, CEO, Nilar Holdings Co.,Ltd, +9595415534, nilarhtwe@nilarholdings.com
- Mr Ashoka Bhati, CFO, Nilar Holdings Co.,Ltd, +959260663299, fin.acc@nilarholdings.com
Custom Section
https://www.linkedin.com/in/chaw-thin-zar-a83b16266
Languages
English
Upper Intermediate
B2
French
Beginner
A1
Timeline
EXECUTIVE ASSISTANT TO CHIEF EXECUTIVE OFFICER
Nilar Holdings Company Limited
08.2019 - 01.2024
SECRETARY
Nihon Suido Consultants Company Limited
05.2018 - 07.2019
SECRETARY
Golden Heros Company Limited
05.2017 - 04.2018
ADMINISTRATIVE COORDINATOR
Green Leaf Hotel
03.2015 - 01.2017
Master of Science - Business Analytics and Digital Transformation
Asian Institute of Technology
Master of Arts - Business Administration
Swiss School of Business Management
Bachelor of Arts - French
Yangon University of Foreign Languages